ASSET%MANAGEMENT%BC%PARTNERSHIP%AGREEMENT%
%
THIS%PARTNERSHIP%AGREEMENT%(the%“Agreement”)%made%and%entered%into%the%1st%day%of%January,%
2018.%
BETWEEN%
Union%of%BC%Municipalities,%
Local%Government%Management%Association%of%BC,%
Government%Finance%Officers%Association%of%BC,%
Planning%Institute%of%BC,%
Municipal%Insurance%Association%of%BC,%
British%Columbia%Water%&%Waste%Association,%
Civicinfo%BC,%
Public%Works%Association%of%BC,%and%
Province%of%British%Columbia%
WHEREAS%
The%Partners%recognize:%%
The%importance%and%benefits%of%asset%management%within%their%organizational%mandate:%
A%collaborative%and%integrated%approach%adds%value%to%further%support%asset%management%and%
meet%goals%and%objectives%benefitting%the%Partners,%the%Partnership%and%local%government:%%
The%federal%and%provincial%government%has%a%mandate%to%encourage%and%support%development%and%
implementation%of%local%government%asset%management%practices%through%the%Gas%Tax%Agreement%
and%other%programs:%and%%
Since%2008,%the%Partners%have%been%actively%involved%in%a%Community%of%Practice%aimed%at%
supporting%asset%management%in%BC%under%the%name%Asset%Management%BC.%%
And%Whereas:%%
The%Partners%will%acknowledge%that%Asset%Management%BC%has%entered%into%a%Memorandum%of%
Understanding%with%the%Canadian%Network%of%Asset%Managers%to%collaborate%and%share%
information%in%support%of%local%government%asset%management%and%continue%to%recognize%that%
MOU%(Schedule%A);%and%
The%Partnership%may%enter%into%other%Memorandum%of%Understandings%with%other%organizations%
that%have%similar%interests%in%asset%management%and%may%wish%to%participate%and/or%support%the%
Partnership.%%
DEFINITIONS%
Asset%Management%-%Asset%Management%is%an%integrated%process,%bringing%together%skills,%
expertise,%and%activities%of%people;%with%information%about%the%community’s%physical%and%natural%
assets;%and%finances;%so%that%informed%decisions%can%be%made,%supporting%Sustainable%Service%
Delivery.%
Business%–%means%the%activities%and%processes%carried%out%in%support%of%the%Partnership%or%the%
Asset%Management%BC%Community%of%Practice.%
Community%of%Practice%–%means%the%broad%group%of%asset%management%stakeholders%that%support%
the%Partnership%through%focused%learning,%educating,%sharing%and%collaboration%of%asset%
management%best%practices.%
Intellectual%Property%Rights%(IPRs)%%-%Intellectual%Property%Rights%(IPRs)%include,%but%are%not%limited%
to,%any%proprietary%rights,%created%by%statute%or%common%law,%in%or%relating%to%trademarks%
(registered%or%unregistered),%tradenames,%goodwill%in%trademarks%or%tradenames%and%the%rights%to%
sue%for%passing%off%or%unfair%competition,%service%marks,%domain%names,%rights%in%get-up%and%trade%
dress,%copyrights,%moral%rights,%designs%(whether%registered%or%not),%inventions%(whether%or%not%
patented),%trade%secrets,%and%confidential%information,%including%%processes,%methods,%software,%
data,%know-how,%show-how,%ideas,%techniques,%marketing%plans,%strategies,%forecasts,%and%
customer%lists.%
Partnership%-%The%Partnership%means%the%partnership%formed%by%the%Partners%pursuant%to%the%
Agreement.%
Sustainable%Service%Delivery%%-%Sustainable%Service%Delivery%ensures%that%current%community%
service%needs,%and%how%those%services%are%delivered%(in%a%socially,%economically%and%
environmentally%responsible%manner),%do%not%compromise%the%ability%of%future%generations%to%
meet%their%own%needs.%Communities%build%and%maintain%infrastructure%to%provide%services.%These%
services%support%our%quality%of%life,%protect%our%health%and%safety,%and%promote%social,%economic%
and%environmental%well-being.%Failure%to%care%for%our%infrastructure,%manage%our%natural%resources%
and%protect%the%benefits%provided%by%nature%risks%degrading,%or%even%losing,%the%services%
communities%enjoy,%and%that%future%generations%may%rely%on.%%
Sound%asset%management%practices%support%Sustainable%Service%Delivery%by%considering%
community%priorities,%informed%by%an%understanding%of%the%trade-offs%between%the%available%
resources%and%the%desired%services.
%
%
%
IN%CONSIDERATION%OF%and%as%a%condition%of%the%Partners%entering%into%this%Agreement%and%other%
valuable%considerations,%the%receipt%and%sufficiency%of%which%consideration%is%acknowledged,%the%
parties%to%this%Agreement%agree%as%follows:%
Ownership%
1. The%Partners%agree%that%they%will%be%equal%owners%of%the%business%and%assets%of%the%
Partnership.%
%
2. The%Partners%further%agree%that%the%partnership%will%own%all%IPRs%which%arise%and%are%created%
pursuant%to%this%Agreement.%
Formation%
3. By%this%agreement%the%Partners%enter%into%the%Partnership%in%accordance%with%the%laws%of%the%
Province%of%British%Columbia,%but%is%not%pursuant%to%the%Partnership%Act.%
Name%
4. The%name%of%the%Partnership%is:%Asset%Management%BC%
The%Partnership%will%brand%the%business%as%Asset%Management%BC%
Purpose%
5. The%purpose%of%the%Partnership%is%to%provide%leadership%and%support%for%the%management%of%
community%infrastructure%assets%through:%
• Support%to%a%community%of%practice%that%recognizes%individual%Partner%contributions%to%
asset%management%methods%and%leverages%that%to%the%benefit%of%local%governments%in%BC;%
• Building%awareness%through%education%and%the%transfer%of%knowledge%to%local%governments%
in%BC;%
• Consideration%of%all%matters%respecting%the%broadest%interpretation%of%asset%management%
strategies,%tools%and%results%for%the%betterment%of%local%governments%in%BC;%%
• Defining%specific%projects%and%strategies%to%seek%funding%to%deliver%the%projects;%
• Management%and%monitoring%of%programs%and%services;%
• Developing%specific%programs,%tools%or%considerations%on%other%matters%that%will%assist%local%
governments%respecting%asset%management;%%
• Establishing%and%overseeing%administrative%requirements;%and%supporting%the%
implementation%of%Asset%Management%for%Sustainable%Service%Delivery:%%A%BC%Framework%by%
local%governments%in%BC.%
%
%
Term%
6. The%Partnership%will%begin%on%the%day%the%last%Partner%signs%this%Agreement%and%will%continue%
for%an%initial%term%of%three%years.%%
Ninety%days%prior%to%the%expiry%of%the%term,%the%Partners%will%determine%the%need%to%extend%the%
term%or%terminate%the%Partnership.%
%
Place%of%Business%
7. The%principal%office%of%the%business%of%the%Partnership%will%be%that%of%the%Partner%responsible%for%
administration%of%the%Partnership%or%such%other%place%as%the%Partners%may%from%time%to%time%
designate.%%
%
Revenue%and%Expenses%
8. The%Partners%agree%that%net%revenues%from%Partnership%activities%will%be%held%by%the%Partnership%
and%managed%to%support%Partnership%activities%and%initiatives.%%It%is%not%the%intention%of%the%
Partnership%to%incur%deficits,%but%to%generate%a%small%net%surplus%annually%to%support%the%
sustainable%operations%of%the%Partnership%
Partnership%Terms%
9. The%following%reflect%terms%agreed%upon%by%the%Partners%in%the%formation%of%the%Partnership.%
Each%Partner%will:%
• Provide%$5,000/year%over%the%defined%term;%
• Agree%to%actively%participate%in%the%Partnership%management;%
• Collaborate%on%all%activities%that%support%the%purpose%of%the%Partnership;%
• Promote%and%integrate%Partnership%activities%within%the%programs%of%their%respective%
organization;%
• Support%the%activities%and%endorse%the%deliverables%of%the%Partnership;%and%
• Cover%their%own%expenses%incurred%during%their%participation%in%the%Partnership.%
%
10. The%Partners%agree%to%appoint%the%Union%of%BC%Municipalities%as%the%administrative%partner%for%
the%initial%term%of%this%Agreement.%%%
%
11. All%Partners%will%be%jointly%recognized%as%the%partners%in%the%delivery%of%the%Asset%Management%
BC%and%their%logos%and%branding%will%be%reasonably%displayed%on%all%materials%associated%with%
Asset%Management%BC%in%print%and%electronically,%including%any%materials%used%in%or%outside%of%
B.C.%
%
Management%
12.% A%“Partnership%Committee”%will%oversee%the%management%of%the%Partnership.%The%
Partnership%Committee%is%made%up%of%one%representative%from%each%Partner.%%%
13.%The%role%of%the%Partnership%Committee%is%to:%
• Set%strategic%direction%for%Asset%Management%BC;%
• Approve%the%budget,%business%plan%and%work%plan%for%Asset%Management%BC;%
• Monitor,%manage%and%advise%on%financial%management%of%Asset%Management%BC;%
• Establish%as%required%a%BC%Asset%Management%Working%Group%that%provides%support,%
advice%and%input%on%Asset%Management%BC%activities%%
• Provide%direction%to%and%be%responsible%for%hiring%employee(s)%or%contractor(s)%to%carry%out%
the%activities%of%Asset%Management%BC.%
14.%Terms%of%Reference%(Schedule%B)%will%establish%the%structure%of%the%Partnership%Committee.%
15.%The%Partnership%Committee%will%meet%at%a%minimum%of%twice%a%year,%the%timing%at%the%
discretion%of%the%members.%Meetings%may%take%place%electronically%as%long%as%all%members%are%
able%to%hear%the%deliberations%and%have%their%inputs%and%votes%heard%and%recorded%accurately.%%
16.%%Quorum%is%the%majority%of%the%voting%members%of%the%Partnership%Committee.%%A%Chair,%
Secretary%and%Treasurer%will%be%elected%annually%from%the%voting%membership%to%serve%for%one%
year.%A%Chair%may%only%serve%a%maximum%of%three%terms.%%
17.%Except%as%the%Partners%may%otherwise%agree%in%writing,%all%actions%and%decisions%respecting%the%
management,%operation%and%control%of%the%Partnership%and%its%business%will%be%governed%by%
consensus.%The%Partnership%Committee%will%determine%if%Partnership%Committee%actions%and/or%
decisions%require%referral%to%the%respective%Boards%of%the%Partners%for%further%Partner%approval.%%
18.%Any%Partner%can%call%a%special%meeting%to%resolve%issues%that%require%a%vote,%as%indicated%by%this%
Agreement,%by%providing%all%Partners%with%reasonable%notice%of%48%hours.%%In%the%case%of%a%
special%vote,%the%meeting%will%be%restricted%to%the%specific%purpose%for%which%the%meeting%was%
held.%%
Financial%Requirements%
19.%%Accurate%and%complete%books%of%account%of%the%transactions%of%the%Partnership%will%be%kept%in%
accordance%with%generally%accepted%accounting%principles%(GAAP)%by%the%Partner%responsible%for%
administration,%and%at%all%reasonable%times%will%be%available%and%open%to%inspection%and%
examination%by%the%Partners%and%their%professional%representatives%but%otherwise%will%be%
maintained%in%confidence.%The%books%and%records%of%the%Partnership%will%reflect%all%the%
Partnership’s%transactions%and%will%be%appropriate%and%adequate%for%the%business%conducted%by%the%
Partnership.%
20.%As%soon%as%is%practicable%after%the%close%of%each%fiscal%year,%the%Partner%responsible%for%
administration%will%furnish%to%the%Partnership%Committee%an%annual%report%showing%a%full%and%
complete%account%of%the%condition%of%the%Partnership,%including:%
a) A%statement%of%all%information%as%will%be%necessary%for%the%preparation%of%income%or%other%
tax%returns;%
b) Any%additional%information%that%the%Partners%may%require.%%
21.The%fiscal%year%will%end%on%December%31%of%each%year.%%
22.%Any%Partner%will%have%the%right%to%request%an%audit%of%the%Partnership%at%any%time.%The%cost%of%
the%audit%will%borne%by%the%requesting%Partner%or%it%may%be%shared%by%mutual%agreement%of%the%
Partners.%The%audit%will%be%performed%by%an%accounting%firm%acceptable%to%the%Partners.%Not%
more%than%one%(1)%audit%will%be%required%by%any%Partner%for%any%fiscal%year.%Any%Partner%has%the%
right%to%inspect%at%its%own%expense%the%books%and%records%of%the%Partnership.%%
Admitting%a%New%Partner%
23.%A%new%Partner%may%only%be%admitted%to%the%Partnership%by%agreement%of%all%existing%Partners.%
24.%%Any%new%Partner%agrees%to%be%bound%by%all%the%terms,%conditions%and%covenants%of%this%
Agreement,%inclusive%of%all%current%and%future%amendments.%A%new%Partner%will%execute%such%
documents%as%are%needed%to%effect%the%admission%of%the%new%Partner%and%will%receive%such%
business%interest%in%the%Partnership%as%determined%by%a%unanimous%decision%of%the%other%
Partners.%%
Voluntary%or%Involuntary%Withdrawal%and%Dissolution%of%the%Partnership%
25.%%Any%Partner%will%have%the%right%to%voluntarily%withdraw%from%the%Partnership%at%any%time%with%
written%notice%to%be%served%upon%the%remaining%Partner(s)%with%at%least%12%months’%notice.%
26.%%Notice%of%withdrawal%will%result%in%the%Partner%leaving%the%Partnership%on%the%date%specified%in%
the%Notice.%%Notice%shall%be%served%by%the%authorized%designate%of%the%terminating%Partner.%
27.%%Events%of%Default%resulting%in%the%involuntary%withdrawal%of%a%Partner%from%the%Partnership%
include%but%are%not%limited%to:%
a) Gross%Partner%incompetence;%
b) Breach%of%fiduciary%duties%by%a%Partner,%including%a%breach%of%paragraph%35%below;%
c) Ceasing%of%operations%of%a%Partner%for%any%reason;%%
d) Any%act%or%omission%of%a%Partner%that%can%reasonably%be%expected%to%bring%the%business%or%
reputation%of%the%Partnership%into%disrepute;%
e) A%Partner%failing%to%perform%any%of%its%obligations%or%responsibilities;%
f) A%Partner:%
%(i)%filing%a%petition%or%voluntarily%commencing%any%proceeding%seeking%relief%under%any%
insolvency%or%bankruptcy%law,%or%
%(ii)%applying%for%or%consenting%to%the%appointment%of%a%receiver,%interim%receiver,%receiver%
and%manager,%custodian,%trustee,%sequestrator,%liquidator%or%similar%official%for%itself%or%for%a%
substantial%part%of%its%property%and%assets,%or%%
(iii)%making%a%general%assignment%for%the%benefit%of%creditors,%or%
(iv)%becoming%unable,%admitting%in%writing%its%inability%or%failing%generally%to%pay%its%debt%as%
they%become%due,%or%%
(v)%taking%any%action%for%the%purpose%of%effecting%any%of%the%foregoing;%or%
g) An%involuntary%proceeding%is%commenced%or%an%involuntary%petition%is%filed%in%a%court%of%
competent%jurisdiction%seeking:%
(i)%relief%in%respect%of%a%Partner%or%of%a%substantial%part%of%its%property%and%assets%under%any%
insolvency%or%bankruptcy%law,%
(ii)%the%appointment%of%a%receiver,%interim%receiver,%receiver%and%manager,%custodian,%
trustee,%sequestrator,%liquidator%or%similar%official%for%such%Partner%or%for%a%substantial%part%
of%its%property%and%assets,%or%%
(iii)%the%winding-up,%liquidation%or%reorganization%of%such%Partner.%%
%
28.%If%a%Partner%commits%an%Event%of%Default,%then%the%other%Partner(s)%may%bring%about%the%
involuntary%withdrawal%of%the%defaulting%Partner%upon%written%notice%to%the%defaulting%Partner%
specifying%the%nature%of%the%Event%of%Default,%and%the%termination%date.%%
29.%%In%the%event%the%Partners%mutually%agree%to%dissolve%the%Partnership,%the%Partners%will%agree%to%
the%orderly%liquidation%of%the%Partnership%and%share%equally%in%the%remaining%assets%and%
liabilities%of%the%Partnership.%
Duty%of%Loyalty%
30. The%Partners%will%not%take%for%themselves,%or%divert%to%any%affiliate,%a%maturing%business%
opportunity%that%the%Partnership%is%actively%pursuing%or%that%the%Partnership%can%reasonably%be%
said%to%have%some%connection%to%or%expectancy%of,%and%which%the%Partnership%might%have%had%
an%interest%in%pursuing%had%the%Partner%disclosed%its%existence%to%the%Partnership,%without%the%
prior%consent%of%the%remaining%Partner(s).%
%
31. Each%Partner%will%devote%such%time%and%attention%to%the%business%of%the%Partnership%as%is%
reasonably%required%to%ensure%its%success.%
%
32. No%Partner%will:%
a) Do%any%act%in%contravention%of%this%Agreement;%
b) Permit,%intentionally%or%unintentionally,%the%assignment%of%express,%implied%or%apparent%
authority%to%a%third%party%that%is%not%a%Partner%in%the%Partnership;%
c) Do%any%act%that%would%make%it%impossible%to%carry%on%the%ordinary%business%of%the%
Partnership;%or%
d) Have%the%right%or%authority%to%bind%or%obligate%the%Partnership%to%any%extent%with%regard%to%
any%matter%outside%the%intended%purpose%of%the%Partnership.%%
Liability%and%Indemnification%
33. All%Partners%will%be%indemnified%and%held%harmless%by%the%Partnership%from%and%against%any%and%
all%claims%of%any%nature%whatsoever%arising%out%of%the%Partners’%participation%in%Partnership%
affairs.%A%Partner%will%not%be%entitled%to%indemnification%under%this%section%for%liability%arising%
out%of%gross%negligence%or%wilful%misconduct%of%the%Partner%or%the%breach%by%the%Partner%of%any%
provisions%in%this%Agreement.%%
%
34. A%Partner%will%not%be%liable%to%the%Partnership,%or%any%other%Partner,%for%any%mistake%or%error%in%
judgement%or%any%act%or%omission%done%in%good%faith%and%believed%to%be%within%the%scope%of%
authority%conferred%or%implied%by%this%Agreement%or%the%Partnership.%%
%
35. Each%Partner%must%carry%liability%insurance%to%cover%any%liability%asserted%against%them%or%
incurred%by%them%while%acting%in%good%faith%on%behalf%of%the%Partnership.%%
Amendments%
36. This%Agreement%may%not%be%amended%in%whole%or%in%part%without%the%unanimous%written%
consent%of%all%Partners.%
Intellectual%Property%
37. Each%Partner%and%those%of%its%employees%required%to%carry%out%the%business%will%have%a%royalty-
free%licence%from%the%Partnership%to%reproduce,%for%purposes%of%carrying%out%the%business,%any%
information%produced%pursuant%to%this%Agreement.%
%
38. The%Partners%hereby%grants%the%Partnership%a%non-exclusive%license%to%reproduce%their%logos%
and/or%trademarks%shown%in%Schedule%C%(“the%Mark”)%in%connection%with%the%business%to%
identify%them%as%one%of%the%Partners%of%the%Partnership.%
%
39. The%Partnership%acknowledges%that%each%Partner%owns%all%right,%title%and%interest%in%and%to%their%
respective%Mark%and%Logos.%%The%Partnership%shall%do%nothing%inconsistent%with%such%
ownership.%The%Partnership%shall%not,%at%any%time,%contest,%or%assist%others%in%contesting,%a%
Partners%title%to%the%Mark%or%the%validity%of%the%Mark%or%logos.%%
%
40. The%Partnership%shall%not%use%any%other%trademark%in%combination%with%the%Mark%or%Logos%
without%prior%written%approval%of%the%owner%of%same.%
%
41. Notwithstanding%section%50(3)%of%the%Trade-marks%Act,%the%Partnership%shall%not%have%the%right%
and%discretion%to%bring%infringement%and/or%unfair%competition%proceedings%involving%the%Mark%
or%Logos.%
%
%
Dispute%Resolution%
%
42. In%the%event%a%dispute%arises%out%of%or%in%connection%with%the%Agreement,%the%Partners%will%
attempt%to%resolve%the%dispute%through%friendly%consultation.%%
%
43. If%the%dispute%is%not%resolved%within%a%reasonable%period%then%any%or%all%outstanding%issues%may%
be%submitted%to%mediation.%The%Partners%together%will%select%a%mediator%that%is%acceptable%to%
all%Partners.%If%the%Partners%are%unable%to%select%a%neutral%mediator,%then%each%Partner%will%
select%a%mediator%and%those%mediators%together%will%select%a%third%neutral%party%who%will%
attempt%to%work%with%the%Partners%to%resolve%the%dispute.%The%Partners%will%share%the%costs%of%
mediation,%excluding%counsel%fees,%equally.%%
%
44. If%mediation%is%not%successful%in%resolving%the%entire%dispute%or%is%unattainable,%any%outstanding%
issues%will%be%submitted%to%final%and%binding%arbitration%in%accordance%with%the%laws%of%the%
Province%of%BC%and%the%arbitrator’s%decision%will%be%final.%Each%Partner%will%pay%its%own%expenses%
for%the%preparation%and%representation%by%counsel%in%the%mediation%or%arbitration
%
%
Notices%
45. All%notices%under%this%Agreement%shall%be:%
a)%in%writing;%
b)%sent%to%the%other%Partner(s)%at%the%address%listed%below,%or%to%such%different%address%as%such%
Partner%may%designate%in%writing%on%thirty%(30)%days%prior%written%notice%to%the%other%Party;%
and%
c)%transmitted%to%the%other%Partner(s)%via%email,%hand-delivery,%nationally%recognized%
commercial%overnight%courier,%registered%or%certified%mail,%postage%prepaid,%return%receipt%
requested.%Notices%shall%be%deemed%given%when%actually%delivered%to%the%recipient%Partner(s)%
or%when%such%recipient%Partner%refuses%delivery%thereof%as%shown%on%the%delivery%receipt.%%
%
%
%
%
Addresses%for%notices:%%%%
LGMA%
710A%–%888%Douglas%Street%
Victoria,%BC%%%V8W%2B7%
Attention:%Nancy%Taylor,%Executive%
Director%
[email protected]%
%
British%Columbia%Water%&%Waste%
Association%
620-1090%W.%Pender%St.%Vancouver,%BC%
V6E%2N7%
Attention:%%Carlie%Hucul,%CEO%
[email protected]%
Planning%Institute%of%British%Columbia%
#1750%-%355%Burrard%St.%
Vancouver,%BC,%V6C%2G8%
Attention:%%Dave%Crossley,%Executive%
Director%
[email protected]%
%
Government%Finance%Officers%Association%
of%British%Columbia%
#408%-%612%View%Street%Victoria,%BC%%
V8W%1J5%
Attention:%%Ed%Sykora,%Executive%Director%
[email protected]%
%
%
Signatures%
%
%
%
%
%
President,%Union%of%BC%Municipalities%
President,%Local%G overnment%Management%
%
Association%of%BC%
%
Date:%%January%1,%2018% Date:%January%1,%2028%
%
%
%
%
%
President,%Planning%Institute%of%BC%
%
%
Date:%January%1,%2018% Date:%January%1,%2018%
%
%
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Chief%Executive%Officer,%Municipal%Insurance%
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Association%of%BC%
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Date:%January%1,%2018%
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Chief%Executive%Officer,%British%Columbia%W ater%&%
Waste%Association%
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Date:%January%1,%2018%%
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President,%Public%Works%Association%of%BC%
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Date:%January%1,%2018%
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Date:%January%1,%2018%
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Director,%Infrastructure%and%Engineering,%Local%
Government%Division,%Ministry%of%Municipal%
Affairs%& %Housing,%Province%of%British%Colum bia%
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Date:%January%1,%2018
11%
Asset%Management%BC%Partnership%Agreement%
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Asset%Management%BC%Partnership%Agreement%
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11%% %
Schedule%A%–%Canadian%Network%of%Asset%Managers%Memorandum%of%Understanding%
%
Mutual%Understanding%
Between%
The%Canadian%Network%of%A sset%Managers%
(CNAM )%
And%
Asset%Management%British%Columbia%
(AM%BC )%
%
Involved % Parties:%
This%MUTUAL% UNDER STANDING% (also%referred%to%as%the%MOU)% is% hereby% made% by%and%
between%the%Canadian%Network%of%Asset%Managers,%a%national%organization%hereinafter%
referred%to% as% CN A M % an d% the %S tee ring% G rou p% of% A sset% M a na gement%BC,%B ritish% Co lumbia,%
hereinafter%referred%to%as%AM %BC.%
The%Canadian%Network%of%Asset%Managers,%
PO%Box%89068,%Calgary,%Alberta,%Canada,%T2Z%3W3%
Phone:%403.244.7821%
Email:%[email protected]%
Website:%www.cnam.ca%
Asset%Management%British%Columbia%(AM%BC)%
Phone:%250-741-9887%
Email:%info@asset managementbc.ca %%
Website:%%www.assetmanagementbc.ca%
Statement%of%Mutual%Benefit%and%Interest:%
It%is %mu tually% u n d e rs to o d %tha t%bo th %CNAM% and%the%AM%BC%recognize% each%other’s%shared%
interest%in %th e%kn o wledge%tran sf er %of%b es t%p ra ct ice s,%co mpetenc ies %an d %q ua lific a tio n s%fo r%
the%practice%of%Pu blic%asse t%m an age m en t.%
This%has%created%the%opportunity%to%broaden%the%ability%to%transfer%knowledge%nationally,%
provincially%and%with%local%asset%management%practitioners.%
12%
Asset%Management%BC%Partnership%Agreement%
%
CNAM%is%a%not%for%profit%organization%positioned%to%be%Canada’s%“definitive%hub”%for%
municipal%infrastructure%asset%management.%%CNAM’s%four%primary%goals%are%to:%
• represent%th e%co m m o n%pe rsp ective %of%m un icipa l%infrastruc ture %asset%m a na gers ,%
• promote%industry%awareness,%%
• develop%and%facilitate%knowledge%transfer%of%infrastructure%asset%management%
principles%and%practices,%and%competencies%and%qualifications%
• collaborate%with%other%organizations.%
AM%BC%is%a% network%engaging%key%Associations,% First%Nations,%the%provincial%government%
and% the% forms% of% local% government% in% BC% to% support% the% ‘comm unity’% to% recognize% and%
integrate % the% political,% administrat ive ,% technica l,% operatio na l,% financial% and% planning%
aspects%of%asset%management.%%Its%vision%is%“Enhancing%the%wellbeing%of%British%Columbia%
communities% through% leadership% in% asset% manageme nt”% and% its% mission% is% “To% provide%
leadersh ip %a nd %s u p po r t%fo r%th e %management%of%co mmunity %inf ras tr ucture%assets”%
%
Each% organization% has% recognized% opportunities% in% leveraging% the% other’s% strengths% to%
improv e% bo t h %th e %sh o rt %an d %lo n g -term%approa ch %to%As set%M a na gement.%%Both%parties %wa nt%
to% gro w %the%know ledg e%base%and %prom ote%asset%ma na gem e nt%within %Canad a,% in%a% m anner%
which%benefits%public%agencies%managing%assets%and%the%users%of%the%assets%
Based% on%this%opportunity,% this%MOU%is%to%express%the%intent% for%CNAM %and%the%AM %BC%to%
share% resources% such% that% our% collective% co mm u nities% gain% further% ability% to % engage% in%
Asset%Management%%
This%MOU%also%identifies%the%intent%to%collaborate%were%appropriate%in%the%development%of%
municipal% infrastructure% asset% management% best% practices,% competencies% and%
qualification%standards.%
It%is%furthe r%u nderstoo d %b y %C N A M%and%A M% BC%that% this%MOU%does% not%restrict%either%party%
from%collabo ratin g%o r%exp loring %oth er%o pp ortu nitie s.. %
Scope%and%Responsibilities:%
The%scope%of%this%M OU% is% to%formalize%the%intent%and% agreement% for%CNAM % and% the% AM% BC%
to%sh are %resources%such%that%of%each%group%benefits%from%knowing%that% they%are%part% of%a%
larger%nat io n al%n e twork.%
This%MOU%also%identifies%the%intent%and%agreement%to%collaborate%in%the%development%of%
government% and% community% in fra s tru c tu re % as se t% management% best % pra c tice s ,%
competencies% and% qualification% standards.% % These% p roducts% m ay% be% used%by%both% CNAM %
and%the%AM%BC.%
The%following%are%proposed%activities%to%be%initiated%through%2012:%
%%%%%%%%%%%%%%%%%%%%%Objectives:%%
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Asset%Management%BC%Partnership%Agreement%
• Position% CNAM% as% a% lead% player% in%infrastructu re% asset% man a ge ment% in%
Canada,%
• Promote% AM% BC% as% a% lead% network% group% in%infrastructure % asset%
management%in%British%Columbia,%
• Further%outline%the%benefits%of%a%strategic%relationship%between%CNAM %and%
the%AMBC %to%promote%and%strengthen%the%communications%of%asset%%
management% as% a% vital% tool% and% process% of% local% governments% and% First%
Nations.% % Initiate% align ment% of% CNAM% and% AM% BC% bes t% pra ct ice s,%
competencies%and%qualifications%where%appropriate.%
CNAM%endeavours%to:%
• Make% resources% available% for% its% involvement% in% the% proposed% national%
accord%on%asset%man agement%qualifications,%asset%managemen t% certification%
and%knowledge%center.%
• Provide%resources%to%author%content%for%the%AM%BC%news%letter.%
• Formally%recognize%its%alliance%with%the%A M%B C %and%permanen tly %modify%its%
website%to%provide%direct%link%to%the%AM%BC%web%presence.%
• Make%arrangements% with%the% AM%BC% to%have%a%presence%at% all%future%CNAM%
conferences,%seminars,%etc.%to% be% held% in%the%province%of%British%C olum bia;%
be%it%a%speaker%(in%pe rs o n % o r%remot e),%sponso rs h ip ,% b o o th %and/or%issuanc e % o f%
a%joint%press%release%announcing%this%partnership/accord.%
• Involve% the% AM % BC% with % the% developmen t% of% any% Cana d ian % asse t%
management%guidelines%and%framework%initiated%by%CNAM.%
• Work% with% the% National% Asset% Management% Working% Group% and/or% other%
national%groups%to%position%both%CNAM%and%the%AM %BC%within%the%Canadian%
national%asset%management%governance%framework.%
• Support% AM % BC% in% delivering% asset% m anagement% seminars% within% the%
Province% of% British% Columbia,% including% identifying% subject% experts% to%
present,% utilizing% CNAM% staff% to% assist% in% the% co-ordination% of% provincial%
events% (costs% to% be% recovered% through% registration)% o r% other% mutually%
agreed%support.%
• Support% the% dissemination% and% aw areness% of% AM % BC% know ledge% products%
(i.e.%Road%Ma p)%w ere %ap pro pria te. %
• %
%AM%BC%endeavours%to%:%
• Help%to% promote% CNAM% within%the%province% of% British% Columbia,%including%
the%promo tion %of%the %ann ua l%CNA M %w o rksh op .%
• Distribute%CNAM%literature%through%AM%BC,%including%AM%BC%news%letter.%
• Formally% recognize% its% alliance% with% CNAM% on% its% website% and% modify% its%
website%to%provide%direct%link%to%the%CNAM%website.%
• Assist% in% organizing% an% AM% BC% presence% at% all% future% CNAM% workshops,%
seminars,%etc.%%held%in%British%Columbia.%
• Involve% CNAM % in% the% design/delivery% of% any% AM % BC% qualifications% (asset%
management%certification%&%asset%management%diploma/education)%
• Provide% resources% to% CN AM% for% the% development% of% the% Canadian% asset%
management%guidelines%and%framework.%
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Asset%Management%BC%Partnership%Agreement%
• Assist%CNAM%to%connect%and%involve%sm all%local%agencies%and%communities%
with%National%events%and%initiatives.%
%
This% M emorandum %is%based%on% a%m utual%understanding%with%respect%to%the%practice%of%asset%
management%and%as%such%bears%no%legal%standing%
The%memorandum%may%be%cancelled%with%60%days%notice%by%either%party%
CNAM%and%AM BC%agree%that%the%Mem orandum%should%be%reviewed%one%year%from%the%date%
of%signing%
Representatives:%
• The%following%individuals%will%be%responsible%as%the%key%contact%and%for%
the%coopera tion %of%w ork:%
• %
Canadian%Network%of%Asset%M anagers%
%
Asset%Management%BC%
%
Alain%Gonthier%
Chair,%CNAM%
c/o%City%of%Ottaw a%/%Ville%d'Ottawa%
Infrastru c tu re %S er vic e s%/ %Direction%des%services%
d'infrastructure%
100,%Cr.%Constellation%Cr.,%6E,%Ottawa,%ON%%%K2G%6J8%
(613)%580-2424%x21197%
Alain.Gonthi[email protected]%
Kate%Cheney%
Administration%Manager,%CNAM %
14411% Mt.% McKenzie% Drive% SE%
Calgary,% Alberta,% Canada%%% T2Z% 3J5%
Phone:%(403)%244-7821%
[email protected]%
Canadian%Network%of%Asset%Managers%
%
Alain%Gonthier,%P.Eng%
Chair,%CNAM%
%
%
%
Andy%Wardell%
Co-Chair,%Asset%Management%BC%
c/o%District%of%North%Vancouver%
District%of%North%Vancouver%
355 West Queens Road
North Vancouver, B.C. V7N4N5
604-990-2232
[email protected] %
%
David%Allen.%
Chief Administrative Officer
Box 350
Town of Golden
Golden, BC, V0A 1H0
250-741-9887
[email protected]
Asset%Management%BC
%
Andy%Wardell%%%%David%Allen%
Co-Chairs%AM%BC%
%
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Asset%Management%BC%Partnership%Agreement%
Schedule%B%–%Partnership%Committee%Terms%of%Reference%%
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Asset%Management%BC%Partnership%Committee%
Terms%of%Reference%
On%January%1,%2018,%th e%Pro vin ce%o f%British%Co lum b ia,%the%U nio n%of%B C%M u nicip alities,%the%Lo cal%
Government%M anagement%Association%of%BC,%the%Government%Finance%Officers%Association%of%BC,%the%
Municipal%Insurance%Association%of%BC,%the%BC%Water%&%Waste%Association,%the%Planning%Institute%of%BC%,%
the%Public%Wo rks%A ssoc iation %of%BC %and %CivicInfo%BC,%signed%the%Partnership%Agreement%for%Asset%
Management%BC%(AMBC).%%%
The%Partnership%Agreement%establishes%the%Asset%M anagement%BC%Partnership%Committee.%
Purpose:%%%
The%purpose%of%the%Asset%Management%BC%Partnership%Committee%(the%PC)%is%to:%
1. Provide%strategic,%governance%and%financial%oversight%to%all%matters%pertaining%to%the%P a rtn e rs hip %
Agreement;%
2. Develop%and%approve%an%Asset%Management%BC%Business%Plan,%and%Work%Plan%for%a%3%year%period%
and%annual%Budget(s);%
3. Monitor%implementation%of%the%Budget%Business%Plan,%Work%Plan;%
4. Monitor%the%financial%state%of%Asset%Management%BC%and%oversee%the%revenue-generation%and%
grant%management%requirements;%%
5. Review%and%recommend%fees%for%services%and%other%revenue-generating%models;%
6. Monitor%the%financial%state%of%the%Partnership%and%oversee%the%finan cial%co nd itions%o f%the%
Partnership;%%
7. Review%and%recommend%proposed%changes%in%fees%and%charges%for%the%programs%under%the%
Partnership;%
8. Recommend%possible%enhancements%to%the%Partnership;%and%
9. Develop,%implement%and%monitor%policies%and%operational%procedures%and%internal%controls%as%
required.%
10. Provide%direction%to%and%be%responsible%for%hiring%employee(s)%or%contractor(s)%to%carry%out%the%
activities%o f%Asset%Management%BC.%
The%PC%shall%make%every,%reasonable,%effort%to%publish%the%results%of%activities%and%projects%a n d %sh a ll%ta ke %
steps%directly%and%through%the%memb ership%to%dissemina te%information%an d%mak e%tools%available%to%the%
greater%community.%
PC%Composition:%%%
The%Partnership%Committee%membership%will%consist%of%one%representative%of%each%Partner.%
Replacement%members,%from%time%to%time,%m ay%be%appointed%by%respective%signatory%to%the%partnership%
Agreement.%%%
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Asset%Management%BC%Partnership%Agreement%
If%a%member%is%no t%a b le %to %a tt en d %a %meeting,%o r%o t h er w is e %u n a b le%t o %ac t,%t h at %Member %may%design a te %a n %
alternative,%and %that%alternative%shall%act%as%th a t%Membe r.%%T h e%C h a ir%may%design a te %a %m e mber%as%th e%
Vice%Chair%if%the%Chair%is%not%able%to%attend%a%meeting.%
The%Co-Chairs%of%the%Asset%Management%BC%Community%of%Practice%will%participate%as%non-voting%
members.%%
Asset%Management%BC%employees,%contractors%or%employees%of%the%Partner%responsible%for%
administration,%or%AMBC%Community%of%Practice%members%will%participate%at%the%discretion%of%the%PC .%%An%
Asset%Management%BC%employee%or%contractor%will%act%as%secretary.%
Relationship%to%Asset%Management%BC%Com munity%of%Practice%%(AMBC %C oP )%
The%PC%supports%the%AM BC%CoP%in%creating%a%greater%community%to%share,%learn,%educate%and%collaborate%
on%asset%management%issues;%
The%PC%may%solicit%input%form%the%AMBC%CoP%with%respect%to%the%business%plan%and%w ork%plan%of%AMBC,%
and%
The%PC%may%ask%members%of%the%AMBC %CoP%to%participate%in%AMBC%activities%through%th e%establishment%
of%AMBC%sub-committees.%
Decisions:%
The%PC%will%govern%by%consensus,%examine%issues%together%and%in%good%faith%attempt%to%resolve%potential%
issues.%If%co n s en s u s%c an n o t%b e %re ac h e d%o n %a %d ec is ion ,%a %majority%vot e%o f%t h e%P a rtn e rs hip %C o mmittee%will%
determine%the%decision.%
Authority: %
The%PC%has%authority%to%provide%strategic%and% fin an cia l%directio n%an d %m ake %de cision s%to %sup po rt%the %
purpose%of%Asset%Management%BC.%
The%PC%will%determine%if%PC%actions%and/or%decisions%require%referral%to%the%respective%Bo ard s%of%th e%
Partners%for%fu rthe r%PC %approval.%
Meetings:%
The%PC%will%meet%a%minimum%of%2%times%per%year.%%Any%PC%member%can%host%a%meeting.%
All%meetings%will%have%the%opportunity%to%participate%remotely.%
Amendments%to%the%Terms%of%Reference%
The%PC%may%make%amendments%to%this%Terms%of%Reference%with%two-thirds%ap pro val%of%th e%Pa rtne rs.%
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